Institute Level Committees

Malpractice Monitoring Committee

Terms of Reference:

To oversee and monitor the conduct of students during examinations.
To conduct enquiry /review on malpractice of students and suggest punishments for the same.
To take disciplinary action for academic malpractice.
To create awareness among students not to indulge in activities pertaining to malpractice.

Frequency of Meeting: The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr Ajayan K R	Principal	Chairman
Dr I Hameem Shanavas	Dean Students Affairs Professor-EC	Member
Dr M Brindha	Dean Affiliation and Accreditation Professor-EC	Member
Dr Preethi G	HOD-Chemistry	Member
Prof Kumar R	Controller of Examinations	Member Secretary

Grading Advisory Committee

Terms of Reference:

The GAC shall go through the results of each course and approve announcement with or without changes.
The GAC shall recommend for the moderation of the results if required.
The GAC will recommend changes without diluting the standard.
The recommended changes should be ratified by the Academic council.
The GAC shall go through the ‘I’ grade applications and ‘X’ Grade and recommend for the award of I grade, and X grade /reject the request.

Frequency of Meeting: The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr Ajayan K R	Principal	Chairman
Dr Suresh Babu V	Advisor	Member
Dr Shrinivas L Gombi	Dean Academics	Member
Dr. A C Niranjanappa	Dean(R)	Member
Dr I Hameem Shanavas	Dean (SA)	Member
Dr M Brindha	Dean Affiliation and Accreditation	Member
Dr Asha Joseph	Dean IQAC and BOE Chairman -AI & IS	Member
Dr Vinu M Kuriakose	BOE Chairman-AE & AS	Member
Dr Venkatarathnam	BOE Chairman-CH	Member
Dr Kiran Babu T S	BOE Chairman-CS and CG	Member
Dr Kasirekha	BOE Chairman-CV	Member
Dr Srinivasan	BOE Chairman-EE	Member
Dr Thilagaraj M	BOE Chairman-IIOT	Member
Dr Shima Ramesh	BOE Chairman-EC and DS	Member
Dr Santhosh N	BOE Chairman-ME	Member
Dr Bharath	BOE Chairman-Physics	Member
Dr Preethi G	BOE Chairman-Chemistry	Member
Prof Niranjan L	BOE Chairman- Mathematics	Member
Prof Prakash Rajagopal	BOE Chairman-MBA	Member
Prof Kumar R	Controller of Examinations	Member Secretary

Examination Board Committee

Terms of Reference:

The Examination Board (EB) shall go through the guidelines regarding the Conduction of CIE and SEE Examination and suggest the changes if required.
The Examination Board shall monitor the implementation of university guidelines in conduction of examination, scheme wise.
The Examination Board shall approve the request for modifications suggested by the controller of the examination.

Frequency of Meeting: The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr. Ajayan K R	Principal	Chairman
Dr. Suresh Babu V	Advisor	Member
Dr Shrinivas L Gombi	Dean Academics & Professor-ME	Member
Dr. Asha Joseph	Dean IQAC	Member
Dr M Brindha	Dean Affiliation and Accreditation & Professor-EC	Member
Dr. Shima Ramesh	HOD-ECE	Member
Dr Kasi Rekha	HOD-CV	Member
Prof Niranjan L	HOD-Maths	Member
Prof Gopinath	Assistant Professor -AE	Member
Prof Kumar R	Controller of Examinations	Member Secretary

Academic Audit Committee

Terms of Reference:

Overseeing the academic activities of departments, including staff lesson plans and logbooks.
Assessing the effectiveness of teaching, evaluation. and the conduction of curricular and extra-curricular activities.
Making suggestions for improving the quality of teaching, administration, and curricular and extra-curricular activities.
Scheduling and supervising academic audits across departments.
Ensuring that academic audit reports are submitted on time.

Frequency of Meeting:
The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr. Ajayan k R	Principal	Chairperson
Mrs Lekshmi Babu	AP/CH	Member
Mrs Megala	AP/CH	Member
Mr. Shed Azam	AP/CV	Member
Mrs. Vidhya Caramel	AP/CV	Member
Mr. Jeeva	AP/ECE	Member
Mrs Varsha	AP/AE	Member
Mrs Gayathri	AP/EEE	Member
Mrs Renjini	AP/EEE	Member
Dr Mohan Kumar	AP/ME	Member
Mr Niranjan	HOD-Maths	Member
Mr. Srinivasan	AP/Maths	Member
Mrs Kavitha	AP/Physics	Member
Dr. M Brindha	Dean- Affiliation & Accreditation	Member Secretary

Admission Committee

Terms of Reference:

To improve the admissions quality with well-defined policy.
To disseminate and comply with all the rules and regulations of admissions as
prescribed by the government and statutory agencies.
To create a brand value and awareness about the institute.
To provide the best counselling to students and parents who come to seek admission.
To guide the students and parents in making effective decisions.
To guide admitted students to complete the admission procedure, like paying fees, getting hostel admission, getting ID-card, fulfilling eligibility criteria,

Frequency of Meeting:
The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr. Ajayan k R	Principal	Chairperson
Mrs. Latha Harikrishna	Office-superintendent	Member
Mr. Franklin	Office Assistant	Member
Mrs Savitha	Office Assistant	Member
Mrs Laxmi Shivalli	Accounts Manager	Member
Dr. I Hameem Shanavas	Dean Student Affairs	Member Secretary

Finance Committee

Terms of Reference:

Budget estimates relating to the grant received/receivable from funding agencies, income from fees, etc.,
Audited accounts for the above.
Scrutinises the budget submitted by various departments and monitors the utilisation of the budget.

Frequency of Meeting: The committee shall meet every six months or as and when required.

Dr Ajayan K R	Principal	Chairman
Dr Suresh Babu V	Advisor	Member
Dr I Hameem Shanavas	Dean (SA)	Member
Dr Shima Ramesh	HOD- ECE	Member
Mrs. Laxmi Shivalli	Accounts Manager	Member Secretary

Purchase Committee

Terms of Reference:

Collect and compile list of equipment, computers and any other miscellaneous items required throughout the year by the office and by the different departments.
Invite quotes for the supply of items from the manufacturers, suppliers and dealers (Depending on the value of the items
Recommend the purchase of the items in case of valid tenders and also on the request of teaching or non-teaching staff
Verify the maintenance of the stock register for the different items
Periodic scrutiny of the different items within the Institution.
Ensuring proportionality, transparency, accountability, and fairness in the procurement process
Ensuring all relevant documentation is prepared prior to the PC meeting
Ensuring all necessary procurement procedures are properly followed, including any relevant donor procedures
Ensuring samples are available for review if relevant and are returned to all unsuccessful bidders
To ensure the quality of the equipment

Frequency of Meeting: The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr Ajayan K R	Principal	Chairman
Dr Suresh Babu V	Advisor	Member
Dr I Hameem Shanavas	Dean (SA)	Member
Mr. Shrinivas Shenoy	Project Manager	Member
Mrs. Laxmi Shivalli	Accounts Manager	Member Secretary

ICT and Compliance Committee

Terms of Reference:

Shall be responsible for all digital payments of all financial transactions for the institution.
Shall make provisions to use any one of the flexible systems like banking cards, Unstructured Supplementary Service Data (USSD), Aadhar Enabled Payment System (AEPS), Unified Payment Interface (UPI), mobile wallets, bank pre-paid cards, Point of Sale (PoS), internet banking, mobile banking, or the Bharat Interface for Money (BHIM) app.
Shall be responsible to provide the necessary ICT facilities required for Teaching-Learning & Evaluation processes as well as Research.

Frequency of Meeting:

The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr. Ajayan k R	Principal	Chairperson
Dr. Shrinivas L Gombi	Dean- Academics	Member
Dr. A C Niranjanappa	Dean- Research	Member
Mrs Laxmi Shivalli	Accounts Manager	Member
Mr Shyam	Manager, IT Helpdesk	Member
Dr. Asha Joseph	Dean- IQAC	Member Secretary

Infrastructure, Maintenance and Barrier Free Environment Committee

Terms of Reference:

Shall be responsible for analysing the existing infrastructure available and proposing new infrastructure requirements.
Shall be responsible for building a barrier-free environment like ramps.
Shall meet from time to time and discuss the barrier-free environment on the campus by collecting the opinion of faculty and students on the campus.
providing portable water supply and outlets for drinking water at various important locations. Responsible for ensuring the quality of water supplied by testing water samples periodically

Frequency of Meeting:

The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr. Ajayan k R	Principal	Chairperson
Dr. M Brindha	Dean- Affiliation & Accreditation	Member
Dr. Hameem Shanavas	Dean- Student Affairs	Member
Dr Kasi Rekha	HOD- CV	Member
Mr Shyam	Manager, IT Help desk	Member
Mr Shrinivas Shenoy	Project Manager	Member- Secretary

Scholarship Committee

Terms of Reference:

To make students aware of various scholarship schemes provided by colleges, SGPC, state governments, the central government, and NGOs.
To conduct activities and workshops for students to be aware of various scholarship schemes for SC/ST/OBC/minorities, etc.
To prepare the application form of students for the scholarship.
To scrutinise scholarship forms of the students and ensure to submit/process the same on time to the respective department.
To collect applications from students and make recommendations to the principal of the college for a final decision.
To upload data of scholarships on various web portals and do necessary actions.

Frequency of Meeting: The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr Ajayan K R	Principal	Chairman
Dr I Hameem Shanavas	Dean (SA)	Member
Dr. Preethi	HOD- Chemistry	Member
Dr. Mohan Kumar	Assistant Professor	Member
Mrs. Laxmi Shivalli	Accounts Manager	Member Secretary

AICTE Activity point Committee

Terms of Reference:

Disseminate among students about activities to be carried out and points to be earned as per the guidelines of AICTE and VTU for the award of the degree.
Exposing students to real-world challenges.
Providing opportunities for data collection, analysis, and implementation.
Fostering personal development.
Creating engineers who are proud volunteers and are ready to take on projects with social impact.
Prepare list of students completed AICTE activity points as per norms and send the list to VTU.

Frequency of Meeting:
The committee shall meet every six months or as and when required.

Name	Designation	Role
Dr. Ajayan k R	Principal	Chairperson
Dr I Hameem Shanavas	Dean Students Affairs	Member
Dr Chippy M Manu	AP/ECE	Member
Prof Shivasakthi	AP/CSE	Member
Dr Rajesh Kumar	AP/ME	Member
Prof Kumar R	CoE	Member- Secretary

First Year Induction Programme Committee

Terms of Reference:

To help the students in Familiarization of College Vision Mission, Department/Branch Vision Mission and Innovations.
Familiarization of Academic Regulations
Familiarization of Examination Regulations
To Conduct Physical Activities, Creative Arts (Skill Related), Universal Human Values Sessions. Etc,
To create awareness Mentoring Systems, Functions of Various Committee and Bodies, Clubs Etc
Familiarization of Library Facilities, Online Learning Resources, Journals, etc
Importance of Honors Degree/Minor programme and their Eligibility criteria.
About Indian Knowledge Systems

Frequency of Meeting:
The committee shall meet at starting of 1^st Semester and 2^nd Semester and as and when required

Name	Designation	Role
Dr. Ajayan K R	Principal	Chairperson
Dr. I Hameem Shanavas	Dean Student Affairs	Member
Dr Bharath D	HOD-Physics	Member
Dr Preethi G	HOD-Chemistry	Member
Prof Niranjan	HOD-Maths	Member
Dr Srijani Nag	AP-English	Member
Mr Udaya Kumar	PED	Member
Dr. Magesan	AP-Chemistry	Member
Dr Sridhara R N	Chief Librarian	Member
Prof Kumar R	Controller of Examinations	Member
Dr Srinivas L Gombi	Dean Academics	Member Secretary

Institute Level Committees

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